Improve text by focusing on its purpose and audience. Use these key strategies:
Clarity & Conciseness
- Avoid unnecessary words (e.g., “in order to” → “to”).
- Use active voice instead of passive (e.g., “The team completed the project” vs. “The project was completed by the team”).
- Be direct and specific.
Grammar & Syntax
- Improve text with proper punctuation..
- Ensure subject-verb agreement.
- Check for common mistakes (e.g., “their” vs. “there” vs. “they’re”).
Engagement & Readability
- Improve text with varied sentence structures.
- Break long paragraphs into shorter ones.
- Use bullet points or subheadings for organization.
Tone and style
- Match the tone to the audience (formal, casual, persuasive, etc.).
- Remove jargon unless the audience understands it.
- Use strong, descriptive words.
Proofreading & Editing
- Read aloud to catch awkward phrasing.
- Get feedback from others.
Criteria for a Good Text
- Clarity – The message is clear and easy to understand. No unnecessary complexity or ambiguity.
- Conciseness – Every word serves a purpose. Sentences are brief but meaningful, avoiding redundancy.
- Correctness – Grammar, spelling, and punctuation are accurate, ensuring credibility and professionalism.
- Coherence – Ideas flow logically from one to another, making the text easy to follow.
- Engagement – The text captures the reader’s interest through strong word choices and a compelling tone.
- Relevance – Content is tailored to the audience’s needs, interests, and expectations.
ChatGPT Prompt for Improving Text
- Smooth out transitions to make the text sound natural.
- Fresh ideas the way they do in a normal conversation.
- Make the text understandable and close to native speakers.
- Use everyday expressions that people actually say.
- Explain it so that the fifth grader understands, but without losing the meaning.
- Remove unnecessary paperwork, make the text more lively.
- Break the text into logical blocks, remove the chaos and make the text read in one breath.
- Add imagery, emotion and an engaging tone.
- Rewrite the text so that it really catches on.
You can also use the search function to find the best prompts for ChatGPT.